Chapter 9. Lesson 8: Paperwork

• Being a company that specializes in only the freshest ingredients, we’ll require deliveries almost daily to ensure the quality of our product.
• Scan received invoices to computer, and email to Corporate Office.
  • This can be done at any time, it just needs to be emailed by End of Day

• This Bottle Count is done for two important reasons:
  • We see what we have on hand for the following day’s sales.  
  • This will give us the first piece of information we’ll need to create our needs for production from the commissary based on our daily sales pars for each store.
• ** Take note, that in this Bottle Count, you’ll see above the two columns “Expire Date” has (Today+2) & (Today+3)… On the actual document you’ll use, there is a function that automatically enters the dates that will reflect the actual date of the bottles you’ll be counting that night.  This function is current by the day, so the Bottle Count Sheet will need to be printed on a daily basis.
• The Left Column “Expire Date” will be the count of Juces you’ll put on the push cart that go out immediately for sale.  These are Juces that will need to be sold the following day or they’ll expire and have to be wasted.
• The Right Column “Expire Date” are the count of Juces that were made today, and will have two days to sell before they expire.

This report gives us a daily snapshot of how the store performed.  Listed below are the metrics we’ll insert into the body of an email, which will be sent out to the following people: Partners, Katie, and remaining Managers for your store.

• Net
• Transactions
• Average Ticket
• Voids
• Gift Card Purchases
• Gift Card Redemption
• Discount Total
  • Facebook Shots
  • Rewards
  • Teacher 20%
  • Officer 40%
  • Family 50%
  • Free Juce Card
• Cash Deposit
  • Cash Over/Under
• Expected Labor Hours
  • Actual Labor Hours
  • Expected Labor %
  • Actual Labor %

This log is done throughout the day, and finalized at night to capture the amount of food that we “waste” so we can figure it into a dollar amount.  This is important because it allows us to account for our food usage that doesn’t translate to immediate sales.

• The following categories are tracked:
  • Sample bottles opened
  • Bottles taken for marketing
  • Expired product discarded at end of day
  • Raw ingredients that need to be thrown away for any reason